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FULL-SERVICE VACATION RENTAL PROPERTY MANAGEMENT
Management Services
What We Offer
Your Palm Beach County vacation rental property is an investment worth safeguarding. No one
understands this better than us here at Palm Beach Vacation Rentals, which offers fully licensed
and insured vacation rental property management services in Palm Beach County. Palm Beach
Vacation Rentals carefully selects new properties for the collection, striving to complement the
existing portfolio of resort style vacation rentals - each unique in design, style and
architecture. Here is an overview of what we offer to qualifying properties:
Services
Palm Beach Vacation Rentals will work diligently to provide the rental management services, to
secure guests for your home, prepare the home for occupancy and maintain all aspects of the home
so the guests are comfortable and you can arrive with the same carefree attitude as our guests.
We have established relationships with housekeepers, contractors, plumbers, electricians, air
conditioning repairmen, appliance repairmen, interior designers, insurance agents, etc. that we can rely on
to provide good services for you too. And we never insist that you must use our outside vendors. We are
always happy to work with new people that you trust.
Marketing
We will market your property through a multi-faceted plan utilizing internet & (limited)
print marketing as well as targeted sales activities. In addition to a free listing on
www.palmbeachvacationrentals.net, we advise owners on where to list their properties on vacation rental
directories, such as vrbo.com and homeaway.com to name a few (you also benefit from multi-property
discounts). We market the company through our affiliations, such as the Florida Vacation Rental Manager’s
Association and many online directories and membership organizations, such as palmbeachfl.com and
visitflorida.com and other local guides and programs. We will also coordinate with professional
photographers to capture the best side of your property.
Reservations
Our staff keeps busy answering calls and emails from perspective guests, as well as
coordinating guest arrivals while offering a local’s advice of things to do in the Palm Beach area or
referring services that will make the guest’s stay a little more enjoyable.
Housekeeping & Maintenance
We will coordinate as much or as little of the housekeeping, lawn and maintenance services as
you desire. It is our goal to provide the guests with a clean, functional vacation property. Tastes vary
from owner to owner and guest to guest, but we strive to suggest ways to maintain & improve the property
to increase your rental & sales value.
Bookkeeping
We provide you with a monthly accounting of all rental proceeds, along with itemized expenses
of funds expended on your behalf at the beginning of the month for the previous month. We pay your sales and
bed taxes on your behalf on a monthly basis. We encourage you to automate your monthly utility and operating
expenses as much as possible, but we can also pay these on your behalf which would be reflected on your
monthly statements. A monthly reserve must be maintained for these purposes.
Licensing
Palm Beach Vacation Rentals is licensed and insured to manage vacation rental properties in
Palm Beach County. Our homes and condominiums are operated in accordance with Chapter 509, Florida Statutes.
Centralized Online Reservation And House Keeping System
Modern Technology & Your Home
Our online booking and availability system allows both management company and homeowners to
update property availability across all web sites in real time. The system also dispatches cleaning
schedules and home inspections. We provide a free dedicated independent web site for your villa. Our web
site services include an easy to use Windows interface to manage the look and feel of your site, bookings,
pricing and online reservations.
Online income statements and works orders
The income accounting reports can be accessed and viewed online or downloaded to PDF, Excel or
email. Work orders can be requested online, information about any outstanding work order can be viewed and
updated in real time.
Highlights Of A Rental Agreement
- Initial exclusive contract term is 12 months with self-renewing for second year.
- Compensation: Our commission ranges from 10 – 20 %, depending on the length of stay and the booking channel for each rental.
- Palm Beach Vacation Rentals is happy to pay utility bills for the property and reflect such on the
monthly owner’s statement. Taxes, insurance and mortgage payments are generally the responsibility
of the owner, however, with special arrangements we will assume responsibility as long as funds are
provided.
- Housekeeping, maintenance costs and any other fees, such as licensing are shown on the monthly
statements and paid for owners.
- Owners pay for listings in vacation rental directories, such as VRBO.com, but benefit from group
discounts. Palm Beach Vacation Rentals pays listing and membership fees for company wide inclusions.
- Owners must carry a minimum liability insurance of $1,000,000 and list Palm Beach Vacation Rentals
as additional named insured.
- All rentals must comply with City of West Pam Beach ordinances. It is not permissible to rent for
less than 7 nights.
- Owners agree to fully license the property for its use as a vacation rental, including all
occupational licenses; business licenses; installation of smoke detectors, fire extinguishers &
emergency lighting; other requirements by the City of West Palm Beach Fire Marshall
- There are no use restrictions by the owner or owner’s non-paying guests.
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